Capture and Organize All Your Important Data with a Portable Scanner
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by: annrogers25
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For such little machines, portable scanners accomplish a lot. These handheld units are compact enough to carry in your briefcase to a business meeting, trade show or conference yet large enough to capture data from full sized documents and all the business cards and promotional materials you can get your hands on. Just imagine the amount of information you can bring back with you to the office without grabbing a single piece of paper.
Portable scanners use optical character recognition technology to translate and export captured information to either its own contacts management system or the one your company network prefers. Regardless of where the data ends up, your portable scanner organizes the information by name, address, telephone number and any other identifier you want. Data arrives at your laptop or company desktop via USB cable; there is no need to bother with an external power source. Your boss will also love the fact that one portable scanner unit can be shared among all your team members and increase team marketing and networking capabilities.
Portable scanners have other business applications. How about digitally organizing your business expenses for submission to your accounting department at month end. Portable scanners scan receipts just as nicely as they do business cards, and they have the capacity to parse data into such categories as vendor name, purchase date, amount and payment type and export it to network financial management programs for emailing to company bookkeepers. Your scanner will also keep a digital copy of each receipt for future reference. Or, take a portable scanner to a business meeting and see how easy it is to scan and bring important documents back to the office with you for review later. Scanners digitally file the documents and allow you to name them for retrieval by keyword search.
You might be interested to know that portable scanners can also be used to capture and preserve your important personal documents like passports, birth and marriage certificates in the event of loss by fire. Replacing original documents is so much easier when you have copies. Organizing your life could not be any easier.
Small businesses like doctors offices put portable scanners to good use. Portable scanners help them comply with the constantly changing government regulations requiring collection of proof of client identity. Scanners save these small offices both time normally spent in copying client documentation and money on copy paper.
About the Author
Learn more about laptop scanners, stop in at www.neatco.com.
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